Computer Upgrades at EBR Library

Thursday, September 17, 2009 - 6:58am

The East Baton Rouge Parish Library will begin a system upgrade and data migration from the existing QVT/CircPLUS automated and integrated library system (ILS), in use since 1988, to V-smart, a web-based integrated library system. The existing automated library system will go offline at the close of business day on Friday, September 18, and the new system will be in place starting Monday, October 5. Throughout the two-week migration period a back-up system, will be used by Circulation staff to check in or check out/renew materials. No other circulation functions will be available until the data migration is complete. The Library apologizes for any inconvenience.
There will be limited functionality with the back-up circulation system.
Patrons will not be able to place holds, check status of their accounts, or make payments on their accounts. Overdue notices, bills, and hold notices will not be sent. However, we will accept patron registrations and issue cards. We will also be able to issue guest-pass logins for those patrons who wish to use the computer but do not have the library card with them.
Though the online catalog will not be accessible, staff will have still access to item call numbers and holdings and will be able to assist patrons in locating library materials. Library Information Service will still be able to assist patrons with their questions in person, by phone, via text to 66746, and via email to eref@ebr.lib.la.us. Patrons and staff will continue to have access to the Internet and all of the library’s special online subscription databases as usual, via the Library’s website www.ebr.lib.la.us.
The new system’s scalable and flexible design provides the Library with new and exciting ways to offer users access to a wide array of information resources; patron-friendly features will offer users a much more satisfying online catalog experience. For example, patrons will be able to easily perform advanced search techniques, such as scoped or restricted searches, nested searching, and use limiters. Patrons will be able to set up personal alerts on their accounts, to be automatically notified when materials on a particular subject are received by the library. Many more features are “back-of-the-house” applications which will affect overall library efficiency in ordering, cataloging and processing new materials, provide better audit trails for accounting purposes, and allow better access to enriched data records for the Library’s approximately 2 million items.
This upgrade to the Library’s automated library system has been in the works for some time. Library Director David Farrar notes, “Just imagine if you were trying to use a computer system you bought in 1988 for your business in today’s market….with V-smart, the East Baton Rouge Parish Library will be able to easily define new workflows for staff and manage information in multiple databases. In combination with the other applications, we will enjoy a truly comprehensive environment to organize and showcase our many information resources, including our locally created Community Service Directory, the Obituary File, and our forthcoming Digital Archive. The outstanding customer service offered by this system seals the deal.”